Entertaining guests while they wait: here's how to do it in your restaurant

Between taking the order and the moment the plate is on the table, most establishments have a gap of ten to twenty minutes. On a quiet Tuesday, nobody notices. On a busy Saturday night, or at a table with two impatient children, that quarter of an hour determines how the rest of the evening feels.

The annoying thing is that as a business owner, you can do little about it. The kitchen doesn't work faster just because it's busy. What you do have control over is what a guest has to do during that time. And in practice, that makes more difference than the waiting time itself.

Why waiting feels longer than it is

Research into queues consistently comes to the same conclusion: unoccupied time feels longer than occupied time. Someone who waits ten minutes with nothing to do systematically overestimates that time. Someone who has something to do during those same ten minutes underestimates how long it was.

For a restaurant, this means something practical. You don't need to shorten the waiting time to make it feel shorter. You just need to fill it.

There's something else at play too. Waiting at the start of a visit weighs more heavily than waiting in the middle. Someone who has just sat down has no reason yet to think it will be fine; someone who has already had a starter waits with confidence. This is exactly why an amuse-bouche or a piece of bread is so effective: it's not the food that helps, it's the signal that something is happening.

The three moments where it goes wrong

In practice, almost every complaint about waiting comes from one of these three:

1. Between sitting down and having the order taken. The shortest gap, but it weighs the heaviest, because this is where the guest forms their first judgement.
2. Between ordering and the first dish. The longest gap and the only one in which the guest really has nothing to do.
3. Between clearing the main course and the bill. Commercially the most valuable moment, and at the same time the quietest.

This article is about the second gap, but keep the third in mind: that's where money is made or not. More on that in the article on revenue per table.

The first impression of a visit is more often in the first ten minutes than in the first plate.

Six methods that work in practice

1. Something on the table that does something immediately

A dish of olives, a piece of bread, a house amuse-bouche. Small, cheap, and it turns the moment of waiting into the start of the meal. It works mainly because it's a signal: someone is thinking of you.

2. A colouring page or puzzle booklet for children

The classic, and for good reason. The downside is known to everyone who does it: pencils go missing, paper ends up on the floor afterwards, and you have to keep restocking it. Expect five to ten minutes of attention per child.

3. Table games via a QR code

The variant without materials lying around. Each table gets its own QR code; the guest scans with their own phone and plays directly in the browser, no app needed. A round takes two to five minutes, exactly the length of the gap you want to fill. With TablePlay, guests can play alone, together on one phone, or compete against another table in the venue. See all the games available.

4. Starting a conversation instead of asking a question

"Is everything to your liking?" always gets a "yes, fine". "Have you been here before?" or "is this a special occasion?" gets you a conversation, and a conversation shortens the wait without costing anything.

5. Showing something

An open kitchen, a wood-fired oven, a display case with today's fish. Someone who has something to look at doesn't get bored. This is the most expensive of the six solutions, but also the only one that works permanently.

6. Being honest about the waiting time

"It will take about twenty minutes today" does more than you'd think. Uncertainty about how long something will take weighs more heavily than the duration itself. A guest who knows what to expect waits more calmly.

It differs depending on the type of establishment

Restaurant with a kitchen that runs on time

Here the waiting time is predictable: ten to twenty minutes, every evening again. This is the easiest situation to fill, because you know exactly how much time you need to bridge. Choose something that can be completed within that time, so it isn't interrupted halfway by the food arriving.

Café where people stay seated for a long time

At a café, it's not about a gap between two courses but about the evening itself. Here, something that can be repeated and has a competitive element works well. Table against table or a regular quiz night suits this better than a short puzzle.

Establishment with many families

The waiting time weighs heaviest here, because children have a shorter attention span than the kitchen has speed. What counts here is variety: something that's still different after three times. See also what parents really look for in a restaurant.

Hotel or holiday park

Guests here often sit through multiple evenings in a row, and that changes the requirement: what's fun on night one must still work on night three. Repetition is the pitfall. See the page for hotels.

What it delivers

Filling waiting time isn't an end in itself. It's about what happens afterwards:

• Guests stay seated longer, and someone who sits longer is more likely to order something else.
• The rating of the visit goes up without anything having changed about the food.
• Staff get some breathing room: less impatience at the table means fewer interruptions during peak hours.
• Families are more likely to return to an establishment where the children had a good time.

How to know if it's working

It's tempting to judge this on gut feeling, and gut feeling is unreliable here: a busy evening always feels good. Four figures do say something, provided you compare the same days of the week to each other.

1. The average spend per table, broken down by day of the week.
2. The proportion of tables that order something after the main course.
3. The average time a table is occupied. Longer is good here, as long as you don't have a queue at the door.
4. The number of reviews per week and what is mentioned in them.

Two weeks is enough to see something. If nothing moves, it's not your solution and it costs you nothing further to stop.

What you'd better not do

Two things keep coming back among establishments that try it and then stop. The first is material you have to maintain yourself: game boxes with missing pieces, broken pencils, cards that are no longer complete. The second is something that takes too long. A forty-minute board game doesn't fit in a fifteen-minute gap.

Keep it under five minutes, and make sure you don't have to set anything up yourself.

Where to start

Choose one thing and do it consistently, rather than three things half-heartedly. If it doesn't work, you'll know within two weeks. If it does work, you'll notice it in the orders after the main course and in what guests write in their reviews.

If you want to see what tabletop games cost for an establishment your size, check out the prices. Specifically for restaurants there's a separate page with how it works out for a restaurant.